Privacy Policy
Effective and last updated: July 28, 2026
This Privacy Policy explains how Kola Infotech (“Kola HRMS”, “we”, “us”, or “our”), a business registered in India, handles personal data when you visit kolainfotech.com, request a demo or trial, contact us, or otherwise interact with our marketing website.
Information we collect
We may collect information you provide, including your name, work email address, phone number, company name, enquiry details, comments, and requested follow-up date. We may also collect technical and campaign information such as your browser, device, pages viewed, referring page, approximate location, cookie identifiers, and advertising parameters such as UTM, Google Click ID, or Meta Click ID.
How we use information
We use information to respond to enquiries, arrange demonstrations and trials, operate and secure the website, improve our services, measure website and advertising performance, manage sales follow-up, prevent misuse, and meet applicable legal obligations.
Cookies, analytics, and advertising
With your permission, we use Google Analytics and Meta technologies to understand website activity, measure advertising conversions, and improve campaigns. These providers may process device and activity information under their own privacy terms. Optional analytics and advertising tools remain disabled until you select “Accept analytics” in our cookie notice. You can change your choice at any time using the “Cookie settings” button.
How we share information
We may share data with service providers that help us host, operate, secure, analyse, and market the website, including cloud hosting and database providers, Google, and Meta. We may also disclose information when required by law, to protect legal rights, or as part of a business reorganisation. We do not sell personal data.
International processing
Some service providers may process information outside India. Where applicable, we use reasonable contractual, organisational, and technical safeguards for such processing.
Data retention and security
We retain personal data only for as long as reasonably necessary for the purposes described above, including sales follow-up, security, dispute resolution, and legal requirements. We use reasonable administrative and technical safeguards, but no internet transmission or storage system can be guaranteed completely secure.
Your choices and rights
Subject to applicable law, you may ask to access, correct, update, or erase your personal data, withdraw consent, or raise a privacy grievance. Withdrawing consent does not affect processing already carried out lawfully. You can also reject optional website tracking through our cookie notice.
Children’s privacy
Our business website and HRMS services are not directed to children, and we do not knowingly collect children’s personal data through this marketing website.
Contact us
For privacy requests or questions, email kolanjiammalhrms@gmail.com. Please include enough information for us to understand and respond to your request.
Changes to this policy
We may update this policy as our services, providers, or legal obligations change. The updated date at the top of this page shows when the latest version took effect.